Receiving & Putaway
Use intuitive handheld scanners to process new stock into your warehouse or storeroom with maximum efficiency.
Receive Advanced Shipping Notices (ASN) into Venditan Commerce
ASNs can be received into Venditan Commerce, providing anticipatory information about incoming supplier deliveries before they arrive.
Your team can then pre-verify the accuracy of the shipment against your open Purchase Orders before physical receipt, identifying and resolving discrepancies early.
Venditan Commerce must be integrated with your Supplier to receive ASNs into the platform.
Verify a shipment against a Purchase Order or ASN
Once a shipment arrives, your team will need to verify it against an open Purchase Order or Advanced Shipping Notice (ASN) to:
Accurately book the new stock into Venditan Commerce.
Identify discrepancies.
Our handheld scanners can be configured to follow your preferred workflow, but our standard receiving process is as follows.
Booked into a Holding Bin
Once verification is complete, the receiver confirms the scanned goods on the handheld device.
All goods are then ‘booked in’ to a designated ‘Holding’ bin.
This could be a physical location in your warehouse, but in Venditan Commerce, it's just a digital holding space for the stock data before the Putaway process is initiated.
The corresponding Purchase Order must be stored in Venditan Commerce for efficient receiving. If the Purchase Order was raised externally from the platform, it must be imported for accurate receiving verification.
Produce a Goods Received Note (GRN) for the shipment
Once the goods have been verified and quantities tracked within the platform, you can generate a detailed GRN that documents precisely what was received.
The GRN is returned to the Supplier to acknowledge that the goods have been delivered and received.
If Venditan Commerce is integrated with your supplier, the GRN is automatically generated and sent to them.
Alternatively, you can export the GRN as a document (e.g., PDF) for manual processing.
The GRN is stored in Venditan Commerce for future reference. This stored record aids in the direct putaway of goods by providing a reference for locating and organising the applicable storage Bins.
Follow guided routes to put away your goods
Generate Guided Putaway routes through your warehouse to efficiently store goods in the correct Bins.
Our handheld scanners can use your warehouse mapping and putaway strategy to calculate the most efficient route from the Holding Bin to the designated Bins, reducing unnecessary back-and-forth movement.
We consult with you during onboarding to tailor this process to your putaway strategy, but a typical putaway process is as follows.
Users can make manual adjustments or override suggested paths if needed, providing flexibility to address unique situations or preferences.
Manually put away your new inventory
Manually handle the putaway process without guided routes, providing a simple method for storing inventory.
A typical manual putaway process is as follows.
Transport and Scan
They take the inventory to the selected storage Bin and scan its barcode. This action notifies Venditan Commerce of the new inventory location.
Reconcile Goods Received Notes (GRN) against invoices
Reconcile Goods Received Notes (GRN) against invoices to ensure that the quantities and prices billed by the supplier match what was received.
This feature assists finance teams in identifying and addressing discrepancies, providing a clear summary that can be integrated into your finance software.
Key functionality includes:
GRN and Invoice Matching: At the point of delivery, set the invoice number against the corresponding GRN. If the receiving team does not have the invoice number, it can be added later.
List of Associated GRNs: When starting the reconciliation process, generate a list of GRNs associated with a specific invoice number. This will provide a detailed view of what was received against what was billed.
Summary of Reconciliation: Venditan Commerce generates an overview of the reconciliation process, highlighting any discrepancies in quantity and price between the GRN and the invoice.
Update Cost Prices: Adjust cost prices within Venditan Commerce to account for discrepancies identified during the reconciliation process.
Automated Discrepancy Emails: Generate automated discrepancy emails that can be sent directly to the supplier, detailing the issues found and requesting resolution.
🔌 Integration with Finance Software: Download the reconciliation summary in a format compatible with Sage Line 50. Similar downloads can be provided for other finance software.
Receive and process returned products
Assign products to appropriate holding Bins depending on the customer's return reason.
For example:
Damaged Goods Bin: Bin for returned products due to damage.
Warranty Returns Bin: Bin for products returned under warranty.
Exchange Bin: Bin for products returned as part of an exchange process.
Simple Returns Bin: Bin for all returns if detailed categorisation is not required.
Products in good condition and suitable for resale are re-booked into your inventory. Then, following the manual putaway process, they are scanned and stored back into their appropriate Bins.
Products that cannot be resold or are beyond repair are marked as obsolete or written off.
Venditan Commerce updates Stock Levels based on the actions taken for each returned product. This ensures accurate stock counts and reflects any changes in inventory status.
Venditan Commerce contains a full Return Merchandise Authorisation (RMA) system and can support returns processes of all scales.
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