# Users & Access

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### Creating a User

Every staff member needing access to Venditan Commerce must be set up as a **User**.

Each User requires:

<table><thead><tr><th width="251">Data</th><th>Summary</th></tr></thead><tbody><tr><td><strong>Name</strong></td><td>The User's First and Last Name.</td></tr><tr><td><strong>Email Address</strong></td><td>The User's email address.</td></tr><tr><td><strong>User Profile</strong></td><td>This grants administration rights based on the assigned User Profile. <em>See below.</em></td></tr><tr><td><strong>Manager</strong></td><td>Can be used to assign a Manager to the User.</td></tr><tr><td><strong>Communication Settings</strong></td><td>Enable or disable receipt of email communication from Venditan Commerce.</td></tr></tbody></table>

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### M**anage Administration Rights with User Profiles**

**User Profiles** define **Administration Rights** and are created for different business departments, such as Order Fulfilment, Finance, and Marketing.

Rights are set at a task-specific level, providing detailed control over:

1. The information Users can view.
2. The tasks Users can perform.

Administration Rights are controlled across several key administrative areas.

Venditan Commerce contains hundreds of individual Rights that can be granted or revoked–the table below summarises what can be controlled.

<table><thead><tr><th width="207">Area</th><th>Summary</th><th>Examples</th></tr></thead><tbody><tr><td><strong>General</strong></td><td>Provides access rights to Administrative functionality.</td><td>Manage Company Information</td></tr><tr><td><strong>EPOS</strong></td><td>Control access rights to EPOS functionality.</td><td>Edit EPOS Change Settings, Run a Z Read Report</td></tr><tr><td><strong>Customer</strong></td><td>Control access rights to Customer Management functionality.</td><td>Create a New Customer, Edit Customer Details, View Order Histories</td></tr><tr><td><strong>Dispatch</strong></td><td>Control access rights to Pick, Pack and Dispatch functionality.</td><td>Approve Orders for Dispatch, Mark Orders as Packed</td></tr><tr><td><strong>Goods In</strong></td><td>Control access rights to Receiving and Putaway functionality.</td><td>Edit GRNs, Change GRN Cost Prices</td></tr><tr><td><strong>Inventory</strong></td><td>Control access rights to PIM and Stock Control functionality.</td><td>Create New Products, Edit Sizing Scales, Move Stock, Manage Product Tags</td></tr><tr><td><strong>Order Management</strong></td><td>Control access rights to Order Management functionality.</td><td>Create and Place Orders, Put Orders on Hold, Delete Orders</td></tr><tr><td><strong>Purchasing</strong></td><td>Control access rights to Purchase Order Management functionality.</td><td>Create Purchase Orders, List Supplier Deliveries, Assign Purchasers</td></tr><tr><td><strong>Payments</strong></td><td>Control access rights to Payments functionality.</td><td>Create E-Vouchers, Manage Exchange Rates</td></tr><tr><td><strong>Search</strong></td><td>Control access to Venditan Commerce’s internal search functionality.</td><td>Order Search, Inventory Search, Customer Search</td></tr></tbody></table>

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Note: Administration Rights are configured for you during your switch to Venditan Commerce. Existing Users will be migrated with your existing rights and approval processes replicated into the platform.
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### Super Users

**Super Users** can access all areas of Venditan Commerce, except for managing Users, User Profiles, and Administration Rights.

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### M**anaging User Permissions**

For security purposes, managing Users, User Profiles, and Permissions is restricted to the Venditan team by default. If you need these capabilities, contact us to discuss enabling them.

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### Control Google Authentication Access

Super Users can enforce login methods for other users by enabling or disabling Google authentication as a login option. This means you can require users to log in either via Google authentication or with a traditional password, depending on your security preferences.

This control helps maintain consistent access policies across your organisation and enhances security management.

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### Build in your approval processes and workflows

Integrate approval processes seamlessly into your workflows with Venditan Commerce.

By creating distinct User Profiles, you can assign critical actions to be authorised by appropriate personnel.

Examples of approval workflows include:

* **Order Approvals**: Manager approval is required to ensure accuracy and accountability before finalising orders.
* **Purchase Order Generation**: Manager approval is required to validate Purchase Orders before creation or submission.
* **Dispatch Approvals**: Review and authorize dispatches to minimise errors and maintain operational control.

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**Built with flexibility in mind**

With years of experience building retail and eCommerce workflows, Venditan Commerce has supported many use cases. During onboarding, we’ll work with you to specify your requirements and configure the necessary approval processes tailored to your workflow.
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### Group users with User Groups

**User Groups** allow you to efficiently organise and manage multiple Users with similar roles or permissions.