Product Data
Store clean, standardised and rich product data whilst improving productivity through efficient data reuse.
Core Product Information
Let's start with the basic data that helps prepare a product for sale.
Product Type
Defines the type of product.
Product Set (Master, Member or Stock), Product Bundle.
Product Title
Names the product or variation.
Nike Air Max 90
Product Code (SKU)
Identifies the product or variation.
100-2405-BLACK
Historical Code
Stores the previous SKU used on your legacy platform.
N/A
Brand
Defines the brand the product belongs to, a.k.a 'Manufacturer.'
Nike
Department
Categorises the product data internally.
Footwear
Product Category
Groups related products for admin and merchandising.
Trainers
Season
Groups products by a relevant time period.
Spring/Summer 2022
Sales Audience
Defines the target audience of the product.
Womens
Age Group
Provides greater control over the intended age group for the product.
18+
Min. Order Quantity
Controls the mimimum number of items required for the product to be purchased.
5
Published Date
Logs the date and time the product was published
19/01/2023 17:06
Manage your Brands
Brands are created and managed separately so products can be assigned to them.
You can store the following information against a Brand:
Name: The name of the Brand.
URL: The URL for the Brand's product listing page.
Code: A reference code for management and tracking.
Website Address: The Brand's website address.
Default Supplier: Set the Default Supplier you use when resupplying for this Brand.
Image: The Brand's logo.
Manage your Departments
Departments are created and managed separately so products can be assigned to them. You can store the following information against a Department:
Name: The name of the Department.
Sales Audience: Used to override the Sales Audience of all products within the Department, e.g. An ‘Alcoholic Beverage’ Department may use an ‘Adult’ Sales Audience.
Purchaser: Set the lead Purchaser for the Department.
Manage your Seasons
Seasons are created and managed separately so products can be assigned to them. You can store the following information against a Season:
Name: The name of the Season, e.g. ‘Spring Summer 2024.’
Code: A reference code for management and tracking, e.g. ‘SS24.’
Current Season: Determine whether the Season is current or not.
Status: Enable or archive the Season.
Prices
Prices can be managed at all product levels; .
When pricing a Product Set, prices added at the Master and Member levels will filter down to the Member and Stock levels, but you can set different prices for variations of the same product if required.
Pricing is a comprehensive and detailed subject, covered extensively in a dedicated section, which includes the various pricing strategies Venditan Commerce can support.
Tax
Tax is automatically applied to your products using your configured Tax Rules.
Stock
Stock data is held against Stock Items in our data model.
The following product information contributes to stock management.
Stock Levels
Tracks the quantity of stock your business holds of a Stock Item, across your .
Stock Level Settings
Reorder Level
Defines a minimum Stock Level threshold that, when reached, triggers an email alert.
Supplier Links
Learn more: Stock/Warehouse Management (WMS)
Barcodes & Serialisation
When creating a product, you can input the Barcode provided by the manufacturer or leave it blank to let Venditan Commerce auto-generate one for you.
Additionally, Venditan Commerce supports Product Serialisation, allowing you to assign unique serial numbers to individual items. This is particularly useful for tracking high-value goods and managing warranties.
Product Attributes
Product Attributes are used to collect and store all of the characteristics and qualities that define your products.
Venditan Commerce contains a dedicated Product Attribute Management Tool to save attributes for reuse across your inventory.
You can manage the following information against a Product Attribute.
Name
Names the Product Attribute.
Material, Battery Life
Data Type
Defines the type of data the Product Attribute handles. Array: A list of values. Boolean: True/False values. Float: Decimal numbers. Integer: Whole numbers.
String: Text.
Array: 'Available Colours' Boolean: 'Is Waterproof' Float: 'Weight in Kg' Integer: 'Warranty Period in Months' String: 'Manufacturer Name'
Input Type
Controls how the data is inputted into the Product Attribute. Checkbox: A simple Yes/No or True/False option.
Date: A date picker.
Datetime: A date and time picker.
HTML: For rich text formatting.
Multi-Select: Allows selection of multiple values from a list.
Select: Allows selection of a single value from a list.
Text: A single line of text, or URL.
Text Area: A larger text field for detailed information.
Mapped: Custom mappings for complex data.
N/A
Filterable
Controls whether the Product Attribute is displayed as a filter option on your eCommerce website.
Setting up the available options within your Product Attribute
You can create and name the different options available within an Attribute. For example, for an Attribute named ‘Material,’ you might list options such as ‘Cotton,’ ‘Polyester,’ and ‘Leather,’ each with a brief description if needed.
Attribute Groups
You can set up Attribute Groups to collect related Product Attributes.
Grouping allows you to organise your attributes into logical collections, makes it easier to manage and display related information.
For example, you might have a group called ‘Technical Specifications’ that includes Attributes like ‘Battery Life,’ ‘Screen Size,’ and ‘Processor Type.’
We configure your Product Attributes during your switch to Venditan Commerce, and you can edit and add to them yourself with full training provided.
Sizing Scales
Sizing Scales allow you to set up pre-saved size ranges when creating new products, reducing the time and effort needed to manage product sizes.
Basic examples of Sizing Scales are:
Clothing: XS, S, M, L, XL, XXL
Shoes: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10
You can manage the following information against a Sizing Scale:
Name: The name of the Sizing Scale, e.g. ‘Men's T-Shirts.’
Sizes: The sizes included in the scale. Can be dragged and dropped into the desired order.
Amazon Classification: Used when listing products on Amazon, ensuring correct size classification.
Size Guides
Size Guides are managed through Venditan Commerce's Size Guide Template functionality.
Size Guide Templates are pre-saved structures that provide a foundation for your Size Guides.
Templates standardise the creation process, saving time and guaranteeing uniformity across your content.
Table Builder
Create columns and rows, then input the necessary data, which is automatically converted into an optimised and responsive Size Guide for your website.
Features include:
Metric and Imperial Measurements: Input sizes in both measurement systems.
Data Reuse: Search for and reuse data from previously created Size Guides, which are ideal for creating similar guides that only need minor data adjustments.
Automatic Linking and Availability
Once created, Size Guides can be linked automatically to specific products by selecting relevant Product Categories, Seasons, and Sales Audiences.
For example, you can easily assign a Size Guide to all T-shirts from a particular Brand.
For verification, a 'Linked Items’ section provides a clear overview of all the products associated with the Size Guide.
Colours
Create and pre-save all the Colours your products are available in.
Venditan Commerce contains a dedicated Colour Management Tool to save them for reuse across your inventory.
You can manage the following information against a Colour:
Name: The name of the Colour, often provided by the Manufacturer.
Code: A unique identifier for the Colour.
Amazon Colour: Used to specify the corresponding colour if selling on Amazon.
Brand: Used to specify the Brand, if the Colour belongs to it.
Colour Mapping
Use Colour Mapping to map colours to a standardised term and group variations of the same colour.
For example, ‘Fire Red,’ ‘Ferrari,’ ‘Deep Crimson,’ and ‘Mars’ could all be mapped to ‘Red.’
This is useful when dealing with multiple variations of the same colour, or obscure colour names that aren’t user-friendly. It helps improve your website's filter and search experience while maintaining the richness of your internal product data management.
Weights
Logging product weight data in Venditan Commerce is critical for efficient packing and dispatching.
You can add the following weight information against a product:
Actual Weight: The true weight of the product and its packaging.
Shipping Weight: The weight that is communicated to couriers when fulfilling an order.
Weight Unit: The unit of measurement for the weight.
Default Weight: Adds a default weight (controlled by Product Category) that is used as a fallback when the Actual Weight isn’t provided for the product, e.g. Products in a ‘Books’ category will fall back to a Default Weight of ‘300g’ if they do not have an Actual Weight specified.
Product Tags
Attach rich metadata to your products in the form of Product Tags.
Product Tags, also called 'labels', give you the ability to describe and categorise products by tagging their characteristics.
For example:
Best Seller
Gluten-Free
Fair Trade
New Arrival
Pet Friendly
Tags help with more precise inventory filtering (both on the front-end website and within Venditan Commerce), dynamic product listing page curation, merchandising callouts and effective reporting.
The following information can be stored against a Tag:
Tag Name: The name of the Tag.
ID: The Tag’s ID code.
Tag Group: Used to organise tags into logical categories for easier management and filtering.
Descriptions & Media
Enrich a product with additional content and media.
Venditan Commerce's standard content fields are:
Short Description: A brief product summary, highlighting key features and benefits.
Long Description: A detailed product overview, including specifications, usage instructions, and any other pertinent information.
Product Images: A high-quality image of the product to provide a visual representation for customers. There is no limit to the number of images you can add to a product.
We can set up unlimited Custom Description Fields for your products. This is useful for products that require additional information, like Washing Instructions, Ingredients and Safety Directions.
Meta Information
Manage the meta information for your products.
Venditan Commerce's standard meta information fields are:
Meta Title: This is displayed on search results pages and the browser tab.
Meta Description: A short product summary which appears in the search results.
You can let Venditan Commerce auto-generate this information using an optimised formula or override the field with your content.
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